NOVEMBER 15, 2012 — As part of its commitment to maintaining a vibrant loss prevention program, the UK P&I Club has produced a DVD that places a specific focus on the Bow Tie concept - a comprehensive risk assessment initiative that helps club members identify and prioritize risk across their whole fleets.
Karl Lumbers, the club's Loss Prevention Director, says the DVD, titled "No room for risk," will be a "very effective form of communication when conveying the club's risk prevention messages to ships' crews and managers, opening up our risk management process to everyone."
"With its graphic images, including footage filmed at the London Zoo, it makes for compelling viewing whilst delivering information regarding the key elements of our Bow Tie concept," says Mr. Lumbers. "By employing Chris Rogers, a well-known TV presenter and journalist who currently works for the BBC, it gets away from the classroom-style lecturing by adopting a style more consistent with a TV documentary."
The fifteen-minute DVD features various shipboard and office locations and illustrates the UK Club's innovative approach to risk management, the Bow Tie analysis of hazards and their potential consequences if uncontrolled.
Scenes filmed on board ship highlight the role of the club's risk assessors. Working in cooperation with the officers and crew they identify risk areas and corresponding controls and precautions, often cheaply and simply put in place.
The process is a two way street. The assessor is able to share with shipboard and shoreside staff other club members' experience as well as the past claims experiences of the club. Officers and crew are encouraged to contribute ideas on both hazards and the corresponding controls.
"It is essential that seafarers participate in this program so that their practical experience and input can be heard and acted upon," says Mr. Lumbers.
"No matter how inexperienced he or she may be, every member of the crew has a role to play. Simply walking around a ship with open eyes, a crew member will see hazards, some serious, some minor. All need reporting to the relevant officer for action. A frayed rope on the gangway, a broken safety guard on a piece of machinery, oil leaks and spillages, a corroded mounting on a crane or davit, missing pieces of safety equipment, damage to hatchcover seals, the list is endless."
The analysis takes into consideration the risk that conventional or established precautions and controls associated with maritime operations can fail. It may be as a result of blatant failures to follow procedures or it can be the occurrence of an accident that had just been waiting to happen. Usually though, it is just an unfortunate incident that might have been foreseen but wasn't.
Many of the claims that inform this work arose from such failures. The UK Club's methodology draws on the analysis of 100,000 claims over the last 23 years. It has identified seven primary risk hazards; 76 common threats, which if not contained could cause an incident; and 450 controls that need to be in place and effective if the threats are to be contained.
The DVD illustrates the basic principles with both the simple "Tiger in the Cage" example filmed in London Zoo as well a maritime example - wet damage to cargo.
A consistent and inclusive approach to risk encourages sustained and measured loss prevention activity over the longer term. Sharing information across the fleet and operational departments enhances credibility, cooperation and effectiveness, says Mr. Lumbers:
"The UK Club risk management project offers strategic guidance to owners and operators on tackling the root cause of expensive claims," he says. "Using quantified real-life case examples owners/operators are able to invest proportionately in risk management and loss prevention activity.
"It also provides evidence that may be needed when explaining to charterers, investigative authorities and even courts exactly what happened. Having sound evidence prior to any investigation is a plus-point from the outset."
Copies of the DVD are being sent to all Club Members. In addition, it can be viewed on the loss prevention section of the UK Club website - http://www.ukpandi.com/loss-prevention - where further materials explaining the methodology can be downloaded.