Port states plan ISM inspections
DNV has issued an update noting that the following Port State Control authorities regimes have announced on their web sites that they will be conducting a Concentrated Inspection Campaign (CIC) on the ISM Code implementation:
Paris MOU, Tokyo MOU, indian Ocean MOU, Mediterranean MOU, Black Sea MOU, Latin American Agreement on PSC and U.S. Coast Guard.
The inspection campaign will last three months, starting on September 1 and ending November 30, 2007.
The CIC inspections will be conducted in conjunction with routine port State control inspections.
For this purpose, Port State Control officers will use a checklist and ask questions to key personnel in order to assess if the Safety Management System (SMS) is sufficiently implemented on board.
Some of the questions that might be asked by PSC officers are:
- Is the Safety Management documentation (certificates, manuals) on board?
- Is there evidence that the master has carried out the review of the SMS?
- Can senior officers identify the "designated person" responsible for the operation of the ship and the means to contact that person?
- Have the procedures for establishing and maintaining contact with shore management in an emergency been tested?
- Have the procedures to report non-conformities, accidents and hazardous situations been followed?
- Does the ship's SMS have a maintenance routine which includes the testing of stand by and critical equipment/systems with records available?
- Is relevant documentation regarding the SMS in a working language or language understood by the crew?
- Are programs for drills and exercises for emergency situations available and are records available?
- Is there evidence of an effective maintenance system?
- Are introduction/familiarization procedures for crew members carried out in accordance with documented procedures?
- Are the crew members able to communicate effectively in the execution of their duties?
- Are any repetitive deficiencies to be found from previous PSC inspections?
DNV suggests that it may be a good idea to arrange for internal audits to be conducted prior to the start of the Concentrated Inspection Campaigns.